5508 Collaboration Exchange

EVENT SPACE INQUIRY

Tell us about your Event

By submitting this inquiry form, you show your interest in using our 5508 Collaboration Exchange Event Space. Submitting this inquiry form does not obligate you to rent the event space and it does not represent approval for you to use our event space. Contact 813-462-4926 Ext. 105 if you have any questions.

Event Inquiry Date:

Renter First Name: *

Renter Last Name: *

Company Name:

Contact Phone Number: *

Is this a landline or mobile number?

Landline

Mobile No.

Contact Email Address *

Name of Event: *

Purpose of Event: *

Colors or Theme of Event:

(Optional)

Number of People Expected: *

Vendor Arrival Time:

(Optional)

Date of Event: *

Day of Week: *

Is your event scheduled on a holiday? *

Setup Start Time: *

Event Start Time: *

Cleanup Start Time: *

Property Exit Time: *

TOTAL HOURS: *

Each additional 15 minutes passed the agreed upon property exit time will be billed at $25 and payment is due prior to leaving property.
All events must end by 10:00 PM.
Campus closes at 11:00 PM.

Do you understand the following:

A non-refundable reservation fee ($75 for Members / $150 for Non-Members) is required at the time of booking. *

Yes

No

Final event documents and payments are required 7 business days prior to the event. *

Yes

No

Smoking is not permitted of any type *

Yes

No

Alcohol is not permitted of any type *

Yes

No

Event Insurance is required *

Yes

No

We have a limited number of tables and chairs onsite *

Yes

No

You are welcome to rent your own tables and chairs *

Yes

No

Event space provides a limited number of black cloth chair covers for $1 per cover *

Yes

No

Event space provides a limited number of black cloth table covers at $10 per cover *

Yes

No

Event space does not provide security for your event. *

Yes

No

Event space does not provide crowd control for your event. *

Yes

No

Event space does not provide parking lot attendants for your event. *

Yes

No

Set-up and cleanup is the responsibility of the event space renter. *

Yes

No

Prior to the event date, a pre-event meeting is required. *

Yes

No

Prior to leaving the event, an event space and parking lot walkthrough is required. *

Yes

No

Event space can be rented by the hour and there is a 3-hour minimum that includes 1 hour for both setup and cleanup. (Recommended for a 1-hour event.) *

Yes

No

Event space can be rented for 6 hours that includes 1 hour for both setup and cleanup. (Recommended for a 4-hour event.) *

Yes

No

Event space can be rented for 10 hours that includes 1 hour for setup and cleanup. (Recommended for a 8-hour event.) *

Yes

No

Catering is allowed by an outside vendor chosen by the event space renter. *

Yes

No

No cooking inside of the event space is allowed. *

Yes

No

Outside cooking must be no less than 10 feet from the building. *

Yes

No

Propane tank is required for cooking. Electricity is not available. *

Yes

No

Events must be over, cleanup complete, and parking lot clear for the event clock to stop. *

Yes

No

Each additional 15 minutes passed the agreed upon event end time will be billed at $25 and payment is due prior to leaving property. *

Yes

No

You must be 21 years of age to rent our event space without an adult guarantee *

Yes

No

Chaperones are required for youth events (ages up to 19). *

Yes

No

Security is required for youth events (ages up to 19). *

Yes

No

Additional Questions:

Do you have a security contract for your event? *

Yes

No

(NOTE: Renter responsible for event security.)

Do you have a crowd control plan for your event? *

Yes

No

(NOTE: Renter responsible for crowd control plan.)

Do you have parking lot attendants for your event? *

Yes

No

(NOTE: Renter responsible for providing parking lot attendants)

Will you be using the event space’s stage? *

Yes

No

(NOTE: There is a fee to move the stage.)

Will more than 99 people attend your event? *

Yes

No

(NOTE: Approved Fire Watch Company required for events with over 99 attendees.)

Will you be using the event space’s available presentation technology? *

Yes

No

(NOTE: Mobile big screen TV with remote and HDMI capability onsite.)

Will you be using the photo staging area? *

Yes

No

Will your event need internet access? *

Yes

No

Will table vendors or food trucks participate in your event? *

Yes

No

Will cooking happen onsite? *

Yes

No

Will food be catered? *

Yes

No

Do you have an event flyer? *

Yes

No

(NOTE: Please email event flyer to [email protected])